Stage gates are a governance structure to evaluate, authorize, and monitor projects as they pass through the project lifecycle. In the last post, we looked at the first four reasons for establishing a stage gate process in the organization. In this post, we conclude with the last four reasons for establishing a decision gate process.
5) Greater visibility of important projects
The stage gate process provides much needed visibility to the entire organization of what projects are being reviewed and what is the current status of each project. Without a decision gate process, it is easy to lose track of projects, and even worse, shadow projects get approved without formal reviews, eroding portfolio value.
6) Monitor the progress/outcome of project work
A stage gate process not only allows greater visibility of work, but also provide a mechanism for tracking progress and status of projects at different phases of the process. Projects that have been stalled in a particular phase or are in difficulty can receive help from , senior management faster because the projects are being monitored.
7) Improves communication throughout the organization
Communication throughout the organization is improved and strengthened by providing greater visibility of projects in the stage gate process. By utilizing a common project language and having a consistent process, employees will better understand the work being done across the company.
8 ) Provides structure to the project management process
Finally, the stage gate process provides structure for the project management process by determining a minimal set of project deliverables needed for gate reviews. Although the decision gate process by itself does not replace a formal project management methodology, it does standardize the process for bringing projects through each review phase, thus reducing confusion and strengthening the project management process.
Do you have a decision gate process in your organization? How well is it working? Let us know.
My personal approach is to right-size portfolio management processes to fit an organization's culture and maturity to be effective without creating a bureaucracy. Please contact me if you would like to know more about how project portfolio management (PPM) can help your organization achieve its strategic goals.
Latest posts by Tim Washington (see all)
- Beware of Project Dependencies - July 9, 2017
- Portfolio Optimization—Data and Constraints - September 27, 2016
- Improve Portfolio Health By Avoiding Two Portfolio Management Extremes - March 30, 2016